Key Responsibilities:

Project Accounting & Job Costing

• Maintain accurate job cost records for labor, materials, equipment, and subcontractor costs.
• Review job cost coding for accuracy within Viewpoint Vista.
• Assist with monthly forecasting and project cost reviews.
• Reconcile job cost reports with the general ledger.

Billing & Revenue Management

• Prepare and submit AIA billings, T&M invoices, and cost-plus billings.
• Track subcontractor billings, retainage, lien waivers, and compliance documentation.
• Reconcile project billings with job cost reports and GL accounts.
• Monitor and follow up on outstanding receivables.

Subcontractor & Vendor Coordination

• Process subcontractor pay applications and vendor invoices with proper coding.
• Verify insurance certificates, W-9s, and lien waivers prior to payment.
• Maintain commitment logs, subcontract agreements, and change orders in Vista.

Financial Reporting & Forecasting

• Prepare Work-in-Progress (WIP) schedules and long-term contract forecasts.
• Support revenue recognition and retainage tracking.
• Generate AR and AP reporting for project and executive leadership.

Cross-Functional Collaboration

• Partner with the CFO and Ownership on forecasting, AR, and AP analysis.
• Work with Project Managers to review job financials and provide cost insights.
• Maintain audit-ready project financial documentation.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.